Job Description
Job Title: Administrative Bookkeeper
Job Code: BOESP
Job Type: Full-time | Remote | 40 hours/week
Rate: $10+
Job Overview: We are seeking a meticulous and proactive Bookkeeper to manage the accounting and investment records for multiple LLCs under a growing family office.
This role involves maintaining accurate financial books, tracking investments, preparing monthly financial reports, and ensuring smooth coordination with external accountants. The ideal candidate has strong experience in bookkeeping, exceptional organisational skills, and a deep understanding of real estate or investment-related accounting.
Key Responsibilities:
Bookkeeping & Accounting - Record and reconcile all financial transactions across 34 LLCs on a monthly basis.
- Ensure all income, expenses, and investment-related payments are accurately logged.
- Identify and report missing or delayed payments promptly.
- Maintain clean, up-to-date books ready for submission to the tax accountant.
- Prepare and provide monthly P&L statements and balance sheets.
- Track and organize all K-1s, investment returns, and related tax documentation.
- Coordinate with external accountants for annual tax filings.
- Migrate or maintain accounting systems (currently using Inflow, with flexibility for QuickBooks or similar platforms).
Investment Tracking & File Management
- Maintain detailed records of all active investments (e.g., oil & gas, short-term lending, real estate).
- Track expected returns, distributions, and relevant investment milestones.
- Ensure all investment agreements and supporting documents are properly filed and organized.
- Cross-reference deposits and income entries with investment agreements for accuracy.
Administrative Support
- Provide light executive and administrative support to the Managing Partner and family (e.g., document organization, scheduling follow-ups, file management).
- Support internal organization and process efficiency within family office operations.
- Handle confidential financial and personal information with utmost discretion.
Qualifications:
- Proven experience in bookkeeping and accounting for small businesses or investment entities.
- Proficiency in accounting software such as QuickBooks Online, Xero, or similar.
- Strong understanding of reconciliations, P&L statements, and balance sheet preparation.
- Excellent organizational and documentation skills.
- High attention to detail and ability to work independently.
- Strong communication and reporting skills.
Preferred:
- CPA certification (not required but a plus).
- Experience in manufacturing / real estate / investment-related bookkeeping.
- Familiarity with integrating third-party applications with QuickBooks Online.
Perks & Benefits:
- Prepaid Healthcare Card worth up to $1,000 USDbecause your well-being matters!
- Work from anywhere in the Philippinesyour life, your location, your terms.
- Flexible schedule with US Eastern Time Zone overlapstructure that adapts to your rhythm.
- Higher-than-average rate , plus quarterly bonuses based on your performance.
- Generous time off 5 PTO days after 6 months + 5 days after 1 year.
- A tight-knit, purpose-driven Filipino community where you're seen, supported, and celebrated!
Job Tags
Full time, Temporary work, Work at office, Flexible hours,