Job Description

Vaco Atlanta is hiring a Cash Applications Specialist to join a rapidly growing organization! This person will be responsible for ensuring timely and accurate application of customer payments, maintaining clean AR records, and supporting overall cash flow efficiency. Ideal candidates are detail-oriented, analytical, and thrive in a fast‑paced, high‑volume environment. What You’ll Do: Apply daily customer payments (ACH, wires, checks, credit cards) to open invoices within established timeframes Review and reconcile remittance advice against service contracts and recurring billing schedules Maintain daily cash receipt logs and deposit summaries for audit and reconciliation Investigate unapplied cash, short pays, and payment discrepancies in collaboration with Collections and Billing Communicate with customers to obtain remittance details or resolve payment application issues Research and resolve unidentified cash, duplicate payments, and misapplied funds Support month‑end close through reconciliations and preparation of related reports Partner with Collections to validate and apply payments received through collection efforts Coordinate with Billing to ensure accurate invoicing and alignment with remittance details Prepare and distribute daily cash posting reports and cash application metrics Maintain clear, organized documentation to support audits and compliance requirements Identify and recommend process improvements to reduce unapplied cash and increase automation Requirements High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred 2+ years of experience in Cash Applications or Accounts Receivable (service‑based environment preferred) Proficiency with ERP systems (NetSuite is required) and Microsoft Excel Strong analytical and problem‑solving skills with exceptional attention to detail Excellent communication skills and a customer service‑focused approach Ability to manage high transaction volumes in a fast‑paced environment Strong organizational skills and the ability to prioritize multiple tasks Team‑oriented mindset with a proactive approach to resolving issues Experience with subscription billing or service contracts a plus Familiarity with platforms such as Salesforce, ServiceTrade, or ProScope Understanding of revenue recognition and deferred revenue concepts Pay Transparency Notice Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience, and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. #J-18808-Ljbffr Vaco

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